Adding Passwords

Add a password to protect your questionnaire if you do not want your questionnaire to be viewed by just anyone, or if it contains sensitive information.


Essential 
Professional ✓
Enterprise ✓
ReportR ✓

What is the difference between a single password and multiple passwords?

  • Single password - Each respondent will enter the same password in order to start the questionnaire. Choose the password, and respondents will have to enter your chosen password that you have sent them before they are allowed to start answering.
  • Multiple passwords - Use this option either when you want to give each respondent a different password.

WARNING

Single-use passwords don't expire, while multiple-use passwords can be only used once.

Let's look at how to set up each one now. In this guide we'll discuss the following:

  1. Adding a single password
  2. Adding multiple passwords
  3. What's next?

This feature can be found in the Share tab.


1 Adding a single password

Toggle the button to protect your questionnaire with a single password. A box will appear where you can type your chosen password. Don't forget to send it out to respondents so they know what they need to enter!


Add single password


2 Adding multiple passwords

The Multiple passwords feature is only included in Enterprise and ReportR plan.


When you turn on Add multiple passwords to your survey, you will be able to choose between Upload your own list of passwords or Let the respondents choose a custom one-time password.


multiple password choose


2.1 Upload your own list of passwords

After you toggle the button, choose the Multiple passwords list type to be Upload your own list of passwords. Then, you will be able to upload a CSV file of the different passwords when you click Upload password list.


multiple password - upload your own list


Make sure you have uploaded enough passwords for the maximum amount of responses you will want to collect.

Make a list of passwords in Excel, like in the image below, and save it as a CSV file. Don't put a title at the top of the column.


Passwords excel screenshot4


tipTip: Each password can only be used once. You could use employee ID numbers so everyone will only answer once or distribute the questionnaire link with a different password to each person at an event.


2.2 Let the respondents choose a custom one-time password

After you toggle the button, choose the Multiple passwords list type to be Let the respondents choose a custom one-time password


multiple password - one-time password


This allows your respondents to choose their own unique passwords.


example of custom one-time password


3 What's next?

You may be interested in knowing how to limit responses to your questionnaire. Survey Anyplace offers you two options:

  • Limit your responses per device - This feature will place a cookie on the respondent's browser so that they can only complete the questionnaire once. If they really want to, they will still be able to use a different device to do the questionnaire again.
  • Limit your responses per contact - You’ll send each contact a personal link to the questionnaire, which contains their UID (you can create this after uploading the contacts in My Contacts). If a respondent returns for a second try (even if it’s on a different browser or device), they will only see the Final screen of your survey. The feature checks the UID of the link with the contacts you’ve added and therefore knows who has already taken the questionnaire. Read all you need to know about limiting responses.
  • You can also read our full guide about sharing, which takes you through the different options: share the link, share the QR code, share by embedding on your website, send an email invitation with the survey link or send a paper copy – you can download a PDF file with your survey questions.
V
Vincent is the author of this solution article.

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