Adding Passwords

Adding Passwords allows you to control who can see and complete your survey, if you do not want your questionnaire to be viewed by just anyone, or if it contains sensitive information. You can choose between adding single or multiple passwords.  


Essential 
Professional ✓
Enterprise ✓
ReportR ✓

NOTE

  • Single password: Each respondent will enter the same secret code in order to start the questionnaire. Choose the password, and respondents will have to enter your chosen password that you have sent them before they are allowed to start answering.
  • Multiple passwords: Use this option when you want to give each respondent a different secret code.

This guide will teach you:

  1. Adding a single password
  2. Adding multiple passwords
  3. UID multiple password example
  4. PID multiple password example

1. Adding a single password

At the Share tab, toggle the button Add a single password to your questionnaire, to protect your questionnaire with a single secret code. A box will appear where you can type your chosen password. Don't forget to send it out to respondents so they know what they need to enter!

Adding Passwords- Add single password

2. Adding multiple passwords

2.1 Upload your own list of passwords

2.2 Let the respondents choose a custom one-time password


When you turn on Add multiple passwords to your survey, you will be able to choose between Upload your own list of passwords or Let the respondents choose a custom one-time password.

Adding Passwords- multiple password choose

WARNING

The Multiple passwords feature is only included in Enterprise and ReportR plan.

2.1 Upload your own list of passwords

After you toggle the button, choose the Multiple passwords list type to be Upload your own list of passwords. Then, you will be able to upload a CSV file of the different secret codes when you click Upload password list.

Adding Passwords-  upload your own list

Make sure you have uploaded enough passcodes for the maximum amount of responses you will want to collect.

Create a list of secret codes in Excel, like in the image below, and save it as a CSV file. Don't put a title at the top of the column.

Adding Passwords- Passwords excel screenshot4

TIP

formula tip Each password can only be used once. You could use employee ID numbers so everyone will only answer once or distribute the questionnaire link with a different secret code to each person at an event.

WARNING

Single-use passwords don't expire, while multiple-use passwords can be only used once.

2.2 Let the respondents choose a custom one-time password

After you toggle the button, choose the Multiple passwords list type to be Let the respondents choose a custom one-time password

Adding Passwords- - one-time password

This allows your respondents to choose their own unique identification code.

Adding Passwords- example of custom one-time password

3. UID multiple password example

Use the Unique ID of your contacts as an identification code and share your survey with an email invitation.

The Unique ID is generated automatically once you create a contact. You can find the UID at your Contacts tab, next to your contacts' email and Personal ID. 

Adding Passwords- UID

Next, you need to export the list of contacts and set the UIDs as the available passwords, as described at section 2.1. To export the contact list, click on the circled icon you see at the image below.

Adding Passwords- export contacts

Then you can share the passwords by adding *|contact_unique_id|* to your email invitation

Adding passwords- UID


NOTE

The *|link_unique_ID|* will always point to s.surveyanyplace. For white label you would have to set this up manually yourlink?rid=*|contact_unique_ID|*

4. PID multiple password example

Use the Personal ID of your contacts as a secret phrase and share your survey with an email invitation. The Personal ID is not automatically created but you have to enter that value yourself. You could use each employee ID number for example as a Personal ID and identification code, or a company name. To enter the PID, go to your Contacts tab and click on Edit button.

Adding Passwords- PID

Write the Personal ID at the new window and save.

Adding Passwords- PID

TIP

formula tipYou can import the contact list with one of your passwords for their PID. 

You can share the Personal ID passw exactly as the UID with email invitations, only this time you will add the variable *|contact_personal_id|* to your invitation.

What's next?

  • Limit your responses of your questionnaire - This feature will control the number of the respondents that are taking your survey. You can  Limit your responses per device and per contact, by placing a cookie on the respondent's browser or by using the UID of each respondent.
  • Share Your Questionnaire: Share your surveys, quizzes, and assessments by using a questionnaire link, QR Code, email invitations or by embedding it to your website. Start sharing your questionnaire to increase the response rate and collect more data. 
  • Require Contact: This is a feature that allows you to control who can access your survey and makes the questionnaire only accessible to contacts. If validation fails, the participant is not able to fill in the survey but a configurable message will be displayed instead.
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