PDF: Table

Add a Table to your PDF report to display results clearly and concisely to your respondents. Tables are an easy and fast way of showing any data in rows and columns.

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Rather than writing your data in text, you can make it more understandable and easy to read with a Table. Your table could look like this:

ReportR table example

Check out our video taking you through the table widget set-up, or read the step-by-step guide that follows below:

This guide will cover the following sections: 

  1. Setting up the widget
  2. Widget logic rules
  3. Other available widgets

1 Setting up the widget

1.1 Configure table data

Now getting into the table content... set up the table by adding rows and columns, as many as you need, and either typing your own text in each row or column, or use variables from the drop-down menu.

PDF table rows and columns

  1. Specify the number of columns you need in your table. Ensure you enter the right number of columns because if you add columns later, you will lose the data that you have entered for each column.
  2. For each part of your table, decide if you will be giving it a label, which you can type here, or see number 3 about adding a variable.
  3. Add a variable to display customized data from the responses. You could choose to show an answer given to a question, the score from a question or question block, or many other variables. Scroll through the drop-down list to find the variable you want.
  4. Click Add Row to add more rows and repeat the steps above.


You could also choose a ready-made table by making only one row and column, and choosing one of the variables at the bottom of the drop-down list, such as question block custom score ranking table or formula result ranking table. 

This is an example of the question block custom score ranking table, which has a text section added before the table to explain what is shown:

ReportR table - custom score table example

Now if you want the table to be displayed to all respondents, you're done! Just make sure to click save PDF and continue adding other widgets

Tip: Add a text widget before the table as a title for the table.

1.2 Widget styling

Choose how you would like to align your table widget. You can choose to align it to one side and have explanatory text or another widget on the other side or center it.

PDF Table widget placement

  • Left - widget will be aligned to the left side of the page, in a column layout
  • Center - widget will be presented centered across the entire page from the left to the right (full width)
  • Right - widget will be aligned to the right side of the page, in a column layout

If you would like a widget to appear side-by-side the table, make sure to set the table aligned on one side of the page, and another widget on the opposite side. For example, choose to align the text widget to the left, and the table to the right.

Tip: You may need to reduce the width of the table so that there will be a gap between the table and the widget next to it.

1.3 Choose a table style

Choose which table style you would like to use.

PDF Table widget style

Here you can see an example of each of the four table styles;

table widget example

1.4 Set table properties

Next, it's time to choose the table properties. This is your opportunity to customize the table colors and size of the table. Choose the table width as a percentage of the width of the page.

Click on the pencil icon if you want to change any of the table colors - either the primary color or header text color. By default, the colors are the same as your survey colors. If you select a banded table, you will also be able to select the secondary color.

set table properties

Tip: To make advanced design changes to the table, use custom CSS.

Click the Update preview button to see how the widget you've created looks like

preview button

Take a look below at some different placement possibilities.

PDF Table placement examples

2 Widget logic rules

If you want to only show this widget under certain conditions, it's time to set the widget logic rules. You can create logic rules so that widgets are only displayed when certain criteria are met. If you want to show a general widget that is visualized every time a PDF report is generated, you can choose not to include a widget logic rule. Learn more about Widget Logic

Add widget logic rule

Once you've saved your logic rules, don't forget to save PDF and you're ready to add more widgets!

3 Other available widgets

Why not check out our other widget guides and learn how to add other types of content to your PDF? 

Here is a full list of widgets like text, image, table, and more!

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