Formulas "using all responses" and Formula Filters

The feature to calculate formulas including all survey responses allows you to make calculations taking into account all responses collected and not just a single respondent's information. Enable this feature so that you can calculate averages, count responses, and more.

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Formulas are variables that allow you to calculate scores, averages, and any advanced calculations that you wish to, later on, use in your survey, final page, email template, or even PDF Report. 

Let's see how to do this! In this guide we'll discuss the following:

  1. Formulas including all responses
  2. Formula Filters

1 Formulas including all responses

Go to the Extra options tab and click Formulas in the Custom scoring section. Now click Create formula.


Once you've entered your formula, just toggle the button underneath the formula box to include all survey responses in this formula calculation.

Turn on include all survey responses

Once you've turned on the feature to include all responses in formula calculation, here are the variables that you'll be able to use:

  • *|response_count|* - shows the total number of responses received for the questionnaire
  • *|total_custom_score_rank_order|* - the total custom score value ranked from highest to lowest
  • *|qb1_custom_score_rank_order|* - the total custom score value of the question block, ranked from highest to lowest. You can replace qb1 with a different question block number (qb2, qb3, etc.) if you want to show the results from a different question block.
  • *|f1_avg_result|* - the average result of the formula (you can replace f1 with f2 etc. if you want the results of a different formula. Formula number is shown in the Variable box when you are creating the formula.)
  • *|question_count|* - shows the total number of questions in the survey (including inactive questions)

You can also look into the Master List that we have prepared for you and search there for variables. 


The formula calculations including all responses do not work when you preview! You will need to collect a real response in order to test it.


Whenever you copy a survey, the 'including all responses'-formulas will NOT be copied with it. You will need to set up these formulas independently for each survey you create.

2 Formula Filters

If you're on the ReportR plan, you'll have the option to add a custom filter to the formulas that you've created.

When you create a custom filter, the formula will only calculate the scores for those respondents who meet the filter condition. Then you would set up a filter that specifies that the answer to question 1 must equal answer 1 "marketing", and then the formula will only be calculated for those people who answered "marketing" to the first question. You can then copy the formula and simply adjust the filter so that each formula will calculate results for people who selected different answer options.

Make sure you have turned on to include all survey responses in this formula calculation, then simply click the purple + button to add a custom filter.

Formula filter

The default filter type is based on answers to a particular question. If you'd like to change this, click the arrow to access the drop-down menu of all available filter options, such as date, language, and quiz score. 

Once you've chosen your filter type, or if you're using the default option of question and answer, choose which conditions need to be met for the formula score to be calculated.

Custom formula filter settings

Click Save Changes when you're done to save your formula together with the custom filters you've set.

Vincent is the author of this solution article.

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